Entering pay in PeopleSoft:

Must enter by noon on cutoff day

Know your collective agreement entitlements. Supervisor is not responsible to add missing benefits

Leave requests:

Many recent requests have been submitted incomplete (especially date submitted) which can affect approval / denial

Several recent denials have occurred because they are not entitled under the collective agreement. You can refer to HR Helpdesk and union stewards for assistance

Patients on TB Prophylaxis:

A patient was recently turned away from YPCC lab site because her standing order indicated she was not due for another week. Public Health wants all their TB patients to have monthly orders but be eligible for blood work on an “as needed/PRN” basis too. Jen has asked them to update their requisitions to include this

ER Pickups:

Keith Carter indicated that ER pointed out a perceived increase in turnaround time for specimen collection or pickup. ER will monitor and provide examples

Gestational Glucose Tolerance Testing (GDS & GGTT):

Patient report comments are changing effective Nov 3rd

A memo will be sent pan-territorial regarding this change

Requisitions missing an ordering doctor:

Always follow the hand written physician as ordering; never pre-printed doctor on label

ECG’s :

Can be returned to ward/clinic for completion

Use SCM40120 – Unable to process form (see copy below). Form is located beside the green specimen drop off box near the main door. Also available in shared drive.

All other specimens:

To reduce turnaround time, especially for sensitive samples call the ward/clinic and ask for missing information. Record in call log who you spoke to.

Collection of patients with IV’s and STAT ER Bloodwork:

IV must be turned off for a minimum of 2 minutes to collect from that arm (CLSI guideline)

If we are having difficulty we need to discuss this with the patient’s nurse.

As a last resort nurses can draw from the IV line as long as a minimum of 5mL is discarded after the 2 minute wait. PCC’s can assist in finding qualified nurses.

TMB pointed out that ER/Medevac nurses are using the antecubital veins which makes lab’s job more difficult. Jen to follow up with ER.

Standby Pay & First Day of Rest:

Human Resources explained that the first day of rest begins exactly 24 hours after the start of the last shift; impacts when standby unworked can be used.

C2 on Saturday night (based on typical rotation) and some other call shifts typically around a STAT holiday.

Call shifts on STAT holidays

STAT Holidays:

Dec 27th is not a STAT holiday (STAT is actually Sunday Dec 25th)

MLA’s are non-continuous so they will not be scheduled to work (STAT day scheduled)

MLT’s are continuous so they will be scheduled to work (can use STAT day at any agreed upon time)

Jen proposes that any MLT who wishes to take Dec 27th as a STAT can do so in writing.

Roundtable:

ELA reminds all staff that requisitions may have valuable clinical information beneficial to MLT’s performing the testing. Please add the clinical info as a comment or speak to the MLT for clarification of importance.

ELA reminds all staff that incomplete CBS prenatal requisitions means a report may not go to the ordering physician.

MWA reminds staff that $15 for the fridge replacement is due from all staff

JPD points out that several microbiology requisitions have been found filed in with the core lab requisitions. These must be forwarded to micro for proper filing.

Jen will be taking vacation this upcoming Friday through Tuesday. Mike will act in her place.

MWA 02NOV2016