LIS:

Joel is working on an end user manual and needed clarification on whether to include a “how to reprint a report” procedure. Answer – YES

BioSafetly:

The Code Brown policy has been renewed but has changed

Green – small spills (less than 1L) does not require a code brown response

Brown – larger spill requiring the code brown team to respond

Red – larger spill requiring hazmat team to respond

All staff asked to review it as soon as possible. Will be available on MTS or in the code binder

E Performance:

Jen will close off changes as of Nov 15th

All staff asked to add the personal objectives and competencies they wish to work on

Sales Scams:

A Quebec company has been cold calling GNWT departments looking for us to purchase Xerox supplies. Do not accept, notify supervisor if this occurs.

Xerox supplies all of our drums and toners as part of the contract

Malware:

The microbiology accessioning computer was affected with malware that was scanning files throughout the network. It was determined there was no negative outcome.

All staff are reminded that they must follow the GNWT policy when using our computers. No site should be accessed unless it is for work purposes

PeopleSoft Upgrade:

This upgrade will change to look of the program beginning Jan 26th 2018

Training will begin in November

Overtime Forms:

Forms must be completed for all OT, signed by both the individual performing the work and the supervisor/PCC.

Please be concise when describing the work performed. “Workload” is insufficient

Remember that all OT must be pre-approved by the Supervisor or PCC

Pertussis Media:

There have been several incidents where this media has expired because no one is checking it

It was decided that whomever checks the sample fridge temperature will also check the expiry

Checkbox will be added to the temperature record

Until the temperature record is updated the expiry will be posted on the whiteboard

Accommodations for some special patients:

Some patients require special consideration for blood collection after normal hours due to medication timing or flights, etc.

When these patients are identified add a “Patient Comment” so it will remain on the patients account and prompt at the next visit

Use of this box also prints a message with the barcode labels

These messages will not appear on the final report; unlike Order Comments

These patients will be asked to use the main lab door only

Kim asks that staff do not label extra tubes with tests listed. Tests should only say ‘extra’ or cross out the tests and mark the lid with a sharpie. This will notify the MLT not to waste time running the specimen.

Blood Cultures:

Should never be stored in the fridge or incubator

You can always leave at room temperature or load in Bactec. If loaded in BacTec ensure you note that on the requisition for the micro tech to follow up the next day

On Call Work:

Jen will talk to Dr Mansouri (Medical Director) about clarification of what work needs the lab called in or what work can wait until the next morning

Jen asks staff for examples

Signing & Dating of Blood Bank Requisitions:

Some BB reqs are not being signed/dated with collector info. This should occur for all requisitions and specimens

To meet standards all product orders should have a requisition. A copy of the physicians orders will suffice but a requisition for each visit is preferred

Erin suggests adding the small barcode label (when ordered in O/E not SoftBank) to the product bottle and the large barcode label (when issued in SoftBank) to the box

Roundtable:

Amy points out Joel’s farewell party shall be Fri Nov 3rd

Jen points out that the MLT II – Chem/POCT, and territorial POCT positions will be posted for full competition soon

Jen also points out that the Manager position will be out soon as an “expression of interest”